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Administrative Support – Registration


Administrative Support (Category 4) – Regulatory Compliance (Registration)

Regular Full-time

Do you have great administrative, organizational and interpersonal skills? Do you also enjoy coordinating large-scale events, supporting various committee meetings, supporting teams working in a complex environment and managing integrated calendars? If so, this full-time job may be for you!

Please note, it is a mandatory requirement of the incumbent in this role to work one weekend in June and one weekend in December (Saturday and Sunday) to provide support to the Objective Structured Clinical Examination for nurse practitioner applicants (OSCE).

This position is unionized. The current collective agreement can be found here

Who we are

BCCNP is the college empowered under the Health Professions Act to regulate the practice of all licensed practical nurses, registered nurses, registered psychiatric nurses and nurse practitioners in British Columbia. Regulation helps to protect the public by ensuring that professional care or service received by the public is competent, ethical and meets the standards that society views as acceptable.

At BCCNP each of us strives to meet our commitment to the following values to maintain a workplace that is respectful and supports the well-being of every BCCNP employee:

  • Trust is essential
  • Better together
  • Speak the truth
  • Protect the public
  • Stay curious

As a member of the team, you can expect to be treated in a respectful and professional manner. While your workload will be busy, the College supports staff in achieving a healthy work-life balance.

Responsibilities

As recorded in the Collective Agreement with MoveUP Together (COPE Local 378), the responsibilities of the role will include the following:

  • Providing administrative support, including drafting agendas, taking minutes, scheduling meetings and appointments, document management, including editing and formatting documents, preparing reports, records, statistics and statements, meeting minutes and other written materials.
  • Assisting with small and large-scale events such as the OSCE, committee meetings, and focus groups; this includes confirming attendees, booking meeting rooms, flights, hotel reservations, catering, refreshments, etc.
  • Creating, processing and maintaining a wide variety of files, records, spreadsheets and related materials in accordance with BCCNP policies and procedures.
  • Processing a variety of financial transactions, including preparation and submission of receipts, expenses, invoices, bills and purchase orders.
  • Planning events such as conferences, focus groups, general meetings, and travel – confirming attendees, booking meeting rooms, flights, hotel reservations, refreshments, etc.
  • Ordering stationery supplies and services as needed.
  • Maintaining confidentiality.

Education, qualifications and skills

Our ideal candidate will:

  • Have at least four years of related experience, and carry at least a secondary, high school diploma and business college certificate, or equivalent;
  • Have a passion for planning for, coordinating and executing large-scale events, such as the BCCNP OSCE, which occurs 2-3 times per year, as well as committee meetings with external members;
  • Demonstrate advanced skills in standard office software applications, in particular, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Visio)
  • Be able to type at least 60 wpm;
  • Demonstrate ability to organize and prioritize own work with minimal supervision;
  • Maintain confidentiality and discretion of information received while performing regular work functions.

How to apply

Please forward your resume and cover letter, indicating where you learned of this opportunity, to careers@bccnp.ca. The closing date for applications is December 21, 2018.

Please reference the title: Administrative Support – Registration in your subject heading line. Due to the volume of resumes we receive, please note that we will only reach out those who are selected for interviewing.

Thank you for your interest in the BC College of Nursing Professionals.

As part of our hiring processes, please note that all final candidates will undergo background screening and testing through a third-party agency.

While we appreciate all responses, only shortlisted applicants will be contacted. No phone calls please.